DATE Updated: March 5, 2019

500 Women Scientists Privacy Statement

500 Women Scientists  respects your right to privacy and is committed to maintaining your confidence and trust. We have created the following privacy policy to inform you about the ways in which 500 Women Scientists collects data about you, why we do it, how we use it and your ability to make choices about your personal information. No data or personally identifying information is collected automatically when you visit our website, and we provide a number of mechanisms for you to manage information you provide to us voluntarily.

How we collect visitor information

Automatic tracking via cookies: 500 Women Scientists’ website is hosted on SquareSpace and like many websites, places a "cookie," or small text file, in the browser files of visitors to our site. This allows us to collect information on website traffic. These cookies do not collect personally identifiable information about users nor are they linked to any personally identifiable information on our site. Likewise, our site records IP address of visitors for purely functional reasons (e.g. logging geography of visitors).

Voluntary information you provide via forms.

We collect personally identifying information when you submit your name or other information through the mail, phone, or a form on our website—for example, when contacting us, donating, purchasing, subscribing to our monthly email, social media (e.g., Twitter, Facebook, LinkedIn, Instagram), or joining one of our campaigns. The exact information can vary, but may include identifying information—such as name, address, and other voluntarily provided data. By submitting this information, you are consenting to the processing of that information for the purposes identified on the form.  When you donate to 500 Women Scientists via PayPal or our website, your donation information is encrypted and transmitted via a secure connection to our payment processors. 500 Women Scientists works with Donor Box to process electronic donations and Donor Box uses your credit card information only for the purpose of processing your donation. We will not disclose this information except as necessary to process your one-time or recurring donation.

How we use collected data

Your data is stored in a database on secure servers and is accessible only by 500 Women Scientists leadership team. Your contact information we collect enables us to add new members to pods and to facilitate communication with pods and their members. Automatically collected information ( IP address, browser type, website visits and usage, and other technical information collected from your computer or mobile device when you access our website) is only viewed in the aggregate and used to help us improve website experiences. For example, certain posts get more traction on our website than others and it is helpful for us to understand what resonates with our members and readers. We never rent or sell your information and we never exchange the contact info of our donors with other organizations

Your Rights and Choices

Users retain the right to reject cookies and can do so through their cookie settings or by using a browser plugin. Members can opt-out of our monthly emails and other communications via the "unsubscribe" link at the bottom of all 500 Women Scientists emails. Additionally, you can request to be removed from any email, phone, text, or mail communications through our Contact Us form. By submitting information through the 500 Women Scientists website, users consent to having this information transferred to the 500 Women Scientists database systems. The European Commission does not deem United States laws sufficiently protective of data (though our database providers certify their data practices meet the frameworks principles to receive the personal information of EU residents through the EU-US Privacy Shield). Transfer of personal data to the United States in the absence of adequate protection and without safeguards considered appropriate by the European Commission may pose certain risks, including that United States law may not provide for data processing principles, data subject rights, or enforcement of those rights analogous to those in the European Union.

We retain donation information as needed for financial record-keeping and reporting purposes. Individuals have the right to withdraw their consent to 500 Women Scientists’ storage of their data at any time. Requests for data removal can be made here. Users in the European Union also have the right to lodge a complaint with a supervisory authority.

500 Women Scientists works with various data vendors who assist us with fundraising and who have access to user data. 500 Women Scientists ensures that vendors who have access to user data are in compliance with applicable laws and regulations, including, as applicable, the European Union’s General Data Protection Regulation (GDPR).

Updating this policy

From time to time, this privacy policy may be updated without notice. Your use of the 500 Women Scientists website after the date specified below constitutes your agreement to our terms.

Photo by Markus Spiske on Unsplash